District Leadership Roles

Descriptions for the District 13 Leadership team are listed below.

District Executive Committee – District Trio

District Director-elected
Directly oversees and manages the district’s day-to-day operations, finances, and human resources.

Program Quality Director-elected
Responsible for all aspects of education and training within the district which includes supporting quality club programming efforts, promoting the Distinguished Club Program, and planning and executing the district conference.

Club Growth Director-elected
Responsible for all aspects of marketing, club-building, and member- and club-retention efforts within the district which includes defining an overall marketing strategy for the district, developing outreach and retention efforts with existing community and corporate clubs, and penetrating new markets. Additionally, the club growth director supports challenged clubs and helps them to become Distinguished.

District Executive Committee – Supporting Roles

Public Relations Manager-appointed
Coordinates publicity efforts in the district and establishes and maintains lines of communication between the district and its members, as well as between the district and the public, working to increase awareness of Toastmasters through all available media.

Administration Manager-appointed
Maintains the historical records of the district including recording and distributing meeting minutes, and otherwise maintaining accurate, timely records of district business.

Finance Manager-elected
Tasked with the fiscal oversight and management of the district by working closely with the district director, program quality director, and club growth director to ensure that the district is making cost-effective decisions—within policy—that result in effective fiscal management.

District Executive Committee – Division and Area

Division Director-elected
Leads and supports the division through the supervision and support of the area directors to ensure that each club achieves its mission and fulfills its responsibilities to its members.

Area Director-appointed
Serves as the direct liaison between the district and the clubs.

District Leadership Roles

Immediate Past District Director
Provides counsel and guidance to district leaders and plans, directs, and organizes projects and committees as requested by the district director and serves as a member of the district executive committee and district council, upholding the bylaws and policies of Toastmasters International, encouraging dedicated members to accept leadership positions, and helping the district achieve Distinguished recognition.

Logistics Manager-appointed
Selects meeting locations and organizes the room, ensuring the atmosphere is conducive to successful events, such as business meetings, speech contests, and training; sets up necessary equipment, assists district leaders with meeting arrangements, distributes program materials, keeps track of district property, and addresses disruptions during events.

Parliamentarian
Assists the district director with planning and conducting district meetings by interpreting Toastmasters bylaws and policies, reviewing district operating procedures as requested by the district director, and ensuring all meetings follow proper protocol.

Webmaster
Assists the district director and club growth director with updates to the district website.

District Marketing Team

Club Extension Chair
Oversees the objectives for the club extension and club sponsor committees which assist the club growth director through maintaining quality leads and provides guidance over the club sponsor program to ensure that prospective clubs are chartered successfully. The club extension chair is recommended to be a member of your Toastmasters Lead Management (TLM) team.

Club Extension Committee – This committee is responsible for one of the most important aspects of the district’s marketing strategy—qualifying, managing, and tracking leads.
Members of this team will:

  • Manage all credible new club leads within the boundaries of their district
  • Contact, follow up with and track the status of all leads/opportunities
  • Schedule and staff all demonstration meetings

Club Sponsor Committee – This committee recruits, trains, and tracks sponsors for all clubs that charter or are in the midst of the chartering process.
Members of this team:

  • Recruit and assign club sponsors to new club opportunities in the district
  • Understand and facilitate club sponsor training; refine the curriculum and assist sponsors to ensure clubs are served effectively
  • Work with club sponsors to collect the required chartering funds and ensure they receive club sponsoring credit from WHQ

Club Quality Chair
Focuses on establishing a club mentor committee through the club mentor program.

Club Mentor Committee – This committee recruits, trains, and tracks mentors for all clubs that charter or are in the midst of the chartering process.
Members of this team:

  • Recruit and assign club mentors to the newly chartered clubs in the district
  • Understand and facilitate club mentor training; refine the curriculum and assist mentors with their responsibilities to ensure they serve their clubs effectively
  • Ensure club mentors receive club mentoring credit from Toastmasters International

Club Retention Chair
The club retention chair heads the club coach committee which assists with the club coach program and assists with promoting membership building programs designed by Toastmasters International (Smedley Award, Talk Up Toastmasters, and Beat the Clock), and additional programs designed by the district.

Club Coach Committee – This committee recruits and trains coaches for all clubs that qualify for the program. The committee also reviews its clubs to see which ones are in need of a club coach.
Members of this team:

  • Follow up continually with club coaches
  • Monitor the effectiveness of each club coach’s action plans and suggest adjustments
  • Provide the club growth director and club retention chair regular status reports
  • Organize the recognition of club coaches and ensure they receive club coaching credit from Toastmasters International

Club New Source Research Chair
Works closely with the club growth director to generate new club leads and develop the district’s marketing plan, which is a series of steps to help the district grow healthy new clubs.