The District 13 Document Library provides a one-stop directory of forms and templates that are used by the clubs and the district. Please let us know if there is something missing.
Free Toastmaster International Supplies
Marketing Supplies from TI store
District 13 Forms and Templates
Concur SOP – Updated 7/1/18
Area Director Club Visit Form
Area Director Report Template (DEC)
Division Director Report Template (DEC)
District 13 Donation Solicitation Letter for Clubs
District Proxy Form
Dignitary List-2018-2019–updated 3/20/2019
Club Officer Resources
Club Leadership Handbook
Distinguished Club Plan and Club Success Plan
Distinguished Club Program-Simplified
Getting Comfortable with Club Central
Club SWOT Analysis
High Performance Leadership Pocket Guide
Club Digital Success Plan
Visual Guide to Proxy Voting
7 Ways to Succeed as a Club Officer
40 Guests in 4 minutes
President’s Agenda-updated Feb. 2019
Open House Agenda-Sample-Feb. 2019
Moments of Truth
Club Meeting Resources
Ah Counter Report
Visual Evaluator Tool
General Evaluator Worksheet
General Evaluator Meeting Report
Meeting Agenda-Sample 1
Secretary Meeting Minutes Template
Speech Topics are Everywhere
Four-meeting Sign Up Sheet
Club Guest Sign-in Sheet
How to Host a Club Open House
Guest and New Member Packets
Resource List for Guest Packets and New Member Welcome Packets– CGD (items for packets are listed below.
New Member Welcome Packet
VP, Membership Welcome Letter
New Member Profile Sheet
Sample Meeting Agenda-editable
A Toastmaster Wears Many Hats
Common Toastmaster Abbreviations -updated for Pathways
Ice Breaker Project -updated for Pathways
Club Officer Contact List with Contact Information
Corporate Club Resources
Edit and use the files below to post your club meetings on your organization’s Intranet and TVs. Change the file name to note the month.
College Club Resources
The Benefits of Toastmasters from an Employer
Print the document and give it to guests to explain why Toastmasters is an investment in their future not an expense. Customizable.
Website and PR
Useful Links and Information to support your public relations efforts.
Contact Public Relations Manager for additional information at d13PRM@d13tm.com.
Press Release Templates (club-related)
Promote your club within the community through the use of one of the District 13-developed press releases.
Club Website 101
Free ToastHost 101 Webinar – presented by Michael Leonard, August 14, 2016
Toastmasters Best Practices for Club Websites using FreeToastHost
The following brochures and fliers are available via the Toastmasters International Store for use by your club. Most are available as digital downloads or can be added to your next club order. Club contact information can be added to the material prior to distributing. These items are great at Open Houses, to post on bulletin boards, or to include in guest packets; please share this list with your fellow executive team or club marketing committee.
VP PR Responsibilities
Free Advertising Resources
Logos, Images, and Templates
PR Leadership Central
Developing a PR Calendar
Toastmasters International Fact Sheet
Toastmasters Historical Timeline
Speaking and Leadership Tips from TI
How to Become a Toastmaster
Toastmasters: Features, Benefits, and Value
Confidence. The Voice of Leadership. (Item 101): You are eligible for up to 20 copies free. Enter Coupon Code 101F at checkout for your free copies. This full-color promotional brochure targets potential members who work in a corporate environment, stressing the personal and career benefits of participation in Toastmasters. This brochure is essential to a club’s marketing efforts. Also available as a digital file.
Clear Communication: Your organization needs it (Item 103): An impressive full-color brochure designed for promoting Toastmasters and building clubs inside business, industry, and government organizations. Also available as a digital file.
From Prospect to Guest to Member (Item 108): You are eligible for up to three copies free. Enter Coupon Code 108F at checkout for your free copies. This full-color brochure guides each Toastmaster on a step-by-step path through the new-member recruitment process. Also available as a digital file.
All About Toastmasters (Item 124): This full-color brochure describes the purpose and organization of Toastmasters International and its clubs. Also available as a digital file.
Success 101 (Item 1622): A useful brochure outlining ideas for attracting and retaining members and achieving club success. Quantities are limited to three per club. Also available as a digital file.
Find Your Voice. (Item 99): You are eligible for up to 20 copies free. Enter Coupon Code 99F at checkout for your free copies. This full-color promotional brochure targets potential members who work in various trades. Also available as a digital file.
10 Tips for Successful Public Speaking (set of 10) (Item 105): These fliers provide helpful tips to be a successful public speaker, such as Know Your Audience, Relax and Don’t Apologize. Includes information on how to visit a Toastmasters meeting.
Because Communication Isn’t Optional (set of 50)(Item 113): Use this distinctive promotional flier to promote Toastmasters and your club specifically to groups such as: Local businesses, Job Seekers, Law Students, Lawyers, Teachers, and Trainers. Includes space for your club’s contact information. Also available as a digital file.
Do You Communicate With Confidence? (set of 50)(Item 116): These fliers promote good communication skills acquired through participation in Toastmasters. Can be posted on bulletin boards, slipped into envelopes and mailed, or posted at your place of business. These quick, easy, and inexpensive one-page fliers include a space for your club’s contact information. Also available as a digital file.
The Benefits of Toastmasters Membership (set of 25) (Item 354): You are eligible for one set of fliers free. Enter Coupon Code 354F at checkout for your free set of fliers. Set of 25 fliers detailing the benefits of Toastmasters membership. Can be used as a handout for membership-building campaigns. Also available as a digital file.
Toastmasters Can Help! (set of 50) (Item 115): These fliers promote good communication skills acquired through participation in Toastmasters. Can be posted on bulletin boards, slipped into envelopes and mailed, or posted at your place of business. These quick, easy, and inexpensive one-page fliers include a space for your club’s contact information. Also available as a digital file.
Promotional Posters (set of 5) (Item 367): These full-color posters promote Toastmasters and should be used in conjunction with Toastmasters’ promotional brochures. Space provided to note club name, meeting time, and place and phone number. Also available as a digital file.
Check out the Brand Portal on the Toastmaster International website. It contains links to:
- Free Advertising Resources
- Logos, Images, and Templates
- Brand Guidelines
- Toastmasters Brand Content
- PR Manager: send email to firstname.lastname@example.org
Public Relations on Toastmasters International – This site includes links to: “Let the World Know,” a handbook that provides everything you need to know about conducting PR in Toastmasters; PR training webinars; Sample News Releases; Logos, images and templates. (Website address: https://www.toastmasters.org/Leadership-Central/Public-Relations)